COOK INLET TRIBAL COUNCIL, INC.

JOB DESCRIPTION

Job Title: Staff Accountant I/II/III 

Department: Finance

Reports To: Experienced Sr. Accountant

Supervises: None

FLSA Status: Non-Exempt

Pay Grade:N4 (I), N5 (II), N6 (III)

Job Type: Regular, Full-Time

AKBCU: No ICPA: No

General Functions:

The Staff Accountant is a progressive role within the Finance Department of Cook Inlet Tribal Council (CITC) that is responsible for a variety of duties across the Financial and Accounting functions, including a combination of general ledger, accounts payable, accounts receivable, and payroll. The Staff Accountant performs duties such as compute, classify, record and verify financial data; and maintain and process records, transactions and reports that may span across payroll, general ledger, accounts payable and accounts receivable. 

Duties and Responsibilities:

Staff Accountant I:

General Ledger, Accounts Payable and Account Receivable duties: 

• Process a variety of financial documents within a computerized accounting system, such as financial transactions, invoices, checks, account statements, authorizations, journal vouchers, and purchase orders.
• Compile and sort invoices and checks, reviewing for appropriate documentation and approval.
• Enter and post daily cash receipts.
• Assist in the annual preparation of 1099’s and maintain W-9 files.
• Verify and post details of business transactions to the General Ledger, and reconcile accounts as assigned.
• Contact vendors to assist in collection for outstanding invoices.
• Distribute checks for signature and/or delivery.
• Maintain the cash management spreadsheet and posting bank transactions in the general ledger.
• Review and post employee credit card expense reports and follow up with outstanding transactions.
• Maintain a positive working relationship with vendors/customers/clients and CITC staff.
• Participate in scheduled internal/external meetings/trainings as requested.
• Maintain confidentiality according to regulations, policies, and procedures.
• Maintain the cash management spreadsheet and posting bank transactions in the general ledger.
• Maintain and manage shared email for general ledger communications with the organization.
• Perform all related tasks as assigned.

Payroll duties:

• Pre-Audit time-sheets and verify authenticity and accuracy of data entry, payroll and file maintenance.
• Manage and maintain shared email for payroll communications with the organization.
• Ensure that payroll is properly authorized.
• Ensure accurate preparation and balancing of bi-weekly payrolls.
• Ensure compliance with company contracts as they relate to payroll and all company policies relating to payroll matters.
• Responsible for timely and accurate distribution of all payroll checks and direct deposit earnings statements.
• Handle various payroll adjustments, including: shortages, garnishments, bonuses, child support payments and changes in all voluntary deductions.
• Maintain all records in connection with payments made on behalf of employees.
• Participate as a contributing team member.
• Maintain confidentiality at all times.

Staff Accountant II:

General Ledger, Accounts Payable and Account Receivable duties: 

• Consistently perform all duties and responsibilities of Staff Accountant I with a higher level of proficiency.
• Process monthly invoices for CITC and subsidiaries.
• Post monthly invoices for CITC and affiliates.
• Review and post employee trip reports, vendor and utility reconciliations, and follow up with outstanding transactions.
• Prepare monthly reconciliation of accounts payable sub-ledger to general ledger balance and other assigned balance accounts.
• Research and solve payment discrepancies.
• Assist with preparing adjustments and corrections from program financial meetings.
• Assist in the preparation of monthly, quarterly and year-end reporting data.
• Assist in worker’s compensation and other annual audits.
• Perform other tasks as needed and assigned.

Payroll Duties:

• Prepare and maintain payroll related analysis, statements, projections, and any needed reclasses.
• Maintain good relations with managers to ensure proper coding of all payroll postings.
• Monthly reconciliation of all payroll related balance accounts.
• Assist in the annual preparation of W-2s and year end reporting data.
• Assist in worker’s compensation and annual audits
• Weekly financial institution payroll related activity and recording transactions.
• Other related duties as needed and assigned.

Staff Accountant III:

General Ledger, Accounts Payable, Account Receivable and Payroll duties: 

• Consistently perform all duties and responsibilities of Staff Accountant I and II with a higher level of proficiency.
• Prepare monthly payables aging report that reconciles to the general ledger.
• Review and post employee credit card reconciliations and follow up with outstanding transactions.
• Provide technical expertise to Staff Accountant I and II as needed.
• Prepare account analysis as needed/requested.
• Other related duties as needed and assigned.

Job Responsibilities Related to Privacy

• Employee is expected to actively participate in CITC privacy training and to protect the privacy of participant information in accordance with CITC's privacy policies, procedures and practices, as required by federal and state law. Failure to comply with CITC's policies and procedures on participant privacy may result in disciplinary action up to and including termination of employment.
• Employee may access protected health information and other participant information only to the extent necessary to complete job duties. Employee may only share such information on a need to know basis with others who have job responsibilities related to treatment, payment, or other CITC operations.
• Employee is encouraged and expected to report, without the threat of retaliation, any concerns regarding CITC's policies and procedures on participant privacy and any observed practices in violation of the policy to the designated Privacy Officer. 

Job Specifications:

• Excellent written and oral communication skills. 
• Demonstrated ability to write routine reports and correspondence, and interpret documents.
• Demonstrated ability to communicate effectively with management, vendors, staff, and regulatory and taxing authorities.
• Excellent time-management and organizational skills, and attention to detail.
• Thorough knowledge of accounting principles and procedures coupled with strong accounts payable skills to ensure that all financial records and statements are in line with the laws and regulations of GAAP (generally accepted accounting principles)
• Demonstrated ability to work independently and with minimal supervision, while maintaining efficiency and accuracy.
• Demonstrated ability to complete work in a timely and accurate manner.
• Strong mathematical skills including addition, subtraction, multiplication, division, fractions, decimals, rates, ratios, percentages, and graphs.
• Demonstrated ability to understand and carry out instructions furnished in written, oral, and/or diagram form.
• Strong computer skills and demonstrated ability to effectively use office computer programs.
• Ability to work well in a fast-paced and heavy workload environment.
• Ability to enter data using 10 keys by touch. 

Minimum Core Competencies: CITC Values, Respectful Leadership, Professionalism, Emotional Intelligence, Problem Solving/Critical Thinking, Communication Skills.

Minimum qualifications:

Staff Accountant I:

• High school diploma or GED.
• Three (3) years data entry experience, including 10 keys by touch.

Staff Accountant II:

• Associate’s degree in Accounting or Finance or related field. Relevant work experience may substitute for the education requirement on a year-for-year basis.
• Two (2) years related professional general accounting or payroll experience. 

Staff Accountant III:

• Associate’s degree in Accounting or Finance or related field. Relevant work experience may substitute for the education requirement on a year-for-year basis.
• Four (4) years related professional general accounting or payroll experience. 

Minimum qualifications at all Levels: 

• Understanding of GAAP (generally accepted accounting principles) to ensure that all financial records and statements are in line with its laws and regulations. 
• Continued employment is contingent upon completion of a satisfactory state and federal fingerprint criminal background check.

Preferred qualifications:

• Experience with Stampli and Sage Intacct products. 
• General ledger reconciliation experience.
• ADP payroll processing experience.
• Advanced Excel experience.
• Experience in relevant payroll functions, including: maintenance, preparation, data entry, balancing and payroll taxes; and/or Experience in relevant accounting functions including reconciliation, supporting documentation, and journal entries. 

Physical Requirements:

NATIVE PREFERENCE STATEMENT:Pursuant to the Indian Self-Determination and Education Assistance Act of 1975 (PL 93-638) and as further guided by CITC’s Native Preference Policy 6.120, CITC maintains preference in all phases of employment for Alaska Native, American Indian (AN/AI) and Native Hawaiian people, including direct lineal descendants and foster or traditionally adopted children. Also included are non-Native head of household members for Native families, which includes foster or traditionally adopted Native children. 

Disclaimer:

The information provided in this description has been designed to indicate the general nature and level of work performed by incumbents within this job. It is not designed to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications, and working conditions required of employees assigned to this job. Management has sole discretion to add or modify duties of the job and to designate other functions as essential at any time. This job description is not an employment agreement or contract.

12.15.2023